Education CRM — Fill Every Seat, Reduce Drop-offs
Vedain helps schools, colleges, and training providers manage every student inquiry from first touch to enrolment — and keep them engaged after.
Sound familiar?
These are the problems Vedain was built to solve.
Inquiries going cold before counsellors follow up
Students inquire on multiple platforms simultaneously. The first institution to follow up wins the enrolment — but without a queue system, counsellors respond in hours, not minutes.
Drop-offs between application and enrolment
The gap between application received and final enrolment is where most students are lost. Without visibility into each stage, counsellors don't know who needs a nudge.
No data on which channels drive quality admissions
Marketing budgets are spent across digital ads, education fairs, and referrals — but without source tracking, no one knows which channel brings the students who actually enrol.
Everything your industry needs, out of the box
No lengthy configuration. Your pipeline, fields, and workflows are ready when you sign up.
Enrolment Pipeline
A pre-built pipeline moves every inquiry from initial contact through application, interview, and enrolment in one view — so counsellors always know what needs to happen next. Stage-based task triggers ensure the right action fires at the right time: send a brochure when a lead comes in, schedule an interview when an application is received, and follow up within 48 hours of an offer being made. Managers can see every counsellor's pipeline at a glance and spot bottlenecks before seats are lost. The pipeline adapts to your institution's process — add or rename stages in Settings without any coding.
Course & Intake Tracking
Tag each lead with the course and intake they are interested in so your team can filter and batch-communicate with everyone applying for the same programme. Filter the pipeline by course or intake to see how many applicants are at each stage, and identify which programmes are oversubscribed or under-enrolled. Use bulk email to send intake-specific content — application deadlines, scholarship information, virtual open days — to all relevant leads in one click. Intake fields also feed the reports dashboard so management can see conversion rates by programme.
Scholarship & Fee Follow-ups
Create task reminders for fee deadlines, scholarship submissions, and document collection so no student falls behind and no seat is lost to a missed payment. Vedain supports multi-step follow-up sequences: a reminder 14 days before the fee deadline, another at 7 days, and a final call on deadline day — all automated so counsellors focus on advising, not chasing. Custom fields capture scholarship type, award amount, and conditions so your finance team always has the full picture. Timeline logs record every fee communication so disputes are resolved quickly.
Alumni & Re-enrolment Pipeline
A separate pipeline for alumni outreach and course upsells keeps your former students engaged and returning for advanced programmes or certifications. Tag alumni by graduation year and course so you can target them with relevant continuing education offers at the right time in their career. Automated anniversary or graduation-date reminders prompt your team to reach out at meaningful moments, strengthening the relationship. Alumni referral tracking lets you see which graduates are sending you new students, so you can reward them and deepen those relationships.
Your pipeline, pre-configured
Sign up and find these stages already set up and ready to use.
Our admissions team converted 35% more inquiries after switching to Vedain — we can finally see where students drop off.— Admissions Director, Online Academy
Frequently asked questions
Start free today
Join thousands of businesses already growing with Vedain. Your 14-day free trial includes everything — no card needed.
Get started — it's free